d1n0s4urnud3lz's Journal

10:56pm: July 7 pre-EWB meeting
Ok all you Engineers Without Borders out there! Sigh, I really like the suggestion that "Well, borders are like edges, so you could be Engineers Without Edges. EWE." But alas, apparently there was no such inspiration at the startup of the organization.

Ok, so as for agenda items for the meeting with Ms. Raveendran -- this will be fairly free flow as this is mainly a brain-storming meeting anyway.

1. Scheduling of starting club
- Turn-over rate related to graduation
- Target date for club going active
- August 1 paperwork

2. Officers
- Who, for paperwork
- Roles in the startup stages
- Commitment levels

3. Chapter identity
- Possible vision, mission, goals
- Leadership style
- How we'll figure it out

4. Partnerships
- EWB SFP
- Other engineering clubs
- Other SJSU organizations

12:29pm: July 8 Officers' meeting
Ok IIE cabinet, you know who you are!! This starts the list of items that we'll have Lanny place on the official agenda for the July 8th meeting. To add to the list, please comment to this blog entry -- you can do it "anonymous" if you don't want to sign up for a free livejournal account. To give Lanny time to make the official agenda, please have your items in by 1am, Thursday July 6th. If you think of things after that, you can bring it to the July 8th meeting.

[Place this section immediately below the box at the top of the agenda, for this meeting only]
Meeting etiquitte & protocol (Facilitator: Brianna Ho, Scribe: Verity Pang)
- Let the President, VP, & Secretary know IN ADVANCE if you cannot make it by the start or have to leave before the end time
- No cell phone calls
- Overview: Start time, end time, breaks, free social time after meeting adjournment
- Motion, Second, Discussion, Close discussion, Vote
- Must raise hand & be recognized before speaking (take notes in the meantime)
- Must stay on topic!!
- Be ready to take notes during every meeting
- Meeting roles: secretary takes minutes, facilitator acknowledges raise of hands, scribe records speaking order & takes notes / bullet points on board
Then move to: time stamp, roll call, alterations of agenda, recap of last meeting's minutes, meeting, announcement of next meeting time, meeting adjourned, time stamp, social time

[Agenda items for each paragraph below...]
Cabinet job descriptions (Facilitator: Brianna Ho, Scribe: Verity Pang)
President
Vice President
Secretary
Treasurer
Events Coordinator
Public Relations
Professional Development
Technical Maintenance

Selection process for Tech Maintenence (Facilitator: Verity, Scribe: Brianna)
- Publicizing the position
- Application process
- Interviewing applicants
- Reviewing interviews

Vision & Mission for next year (Facilitator: Verity, Scribe: Brianna)

Goals of next semester (Facilitator: Brianna, Scribe: Verity)
- List all possible activites and suggestions
*Brianna's List
*Membership expansion
*Mixers with other clubs
*Annual Picnic
*Regular club meetings
- Categorize (i.e. Social, Academic, Professional, Relationship Building)
- Prioritize activities according to Vision & Mission
- Budget according to priorities & nature of activities

Budgeting (Facilitator: Verity, Scribe: Brianna)
- Current financial standing
- Expenditures
- Set goals for fundraising (list possibilities, prioritize)
- Determine the amt allocated to each category of goals/activities

Clubroom improvements(Facilitator: Verity, Scribe: Brianna)
- Layout
- Resources available

Scheduling meetings
- Regular cabinet meetings -- everyone please BRING YOUR FALL SCHEDULE
- Regular club meetings

1:33pm: too quiet round here, sumbuddy say sumfin!!
quick i need tips fo gettin students to break outta ter shells! participatin perpetratin!